Privacy notice

1. Purpose of this notice

This notice tells you how the University of Leeds will collect and process your personal data when you access this website.

2. Automated collection of personal information

As with most other web servers, when you access these web pages certain information you provide will automatically be recorded by the University. This will include your IP address, browser type, and information relating to the page you last visited. This information is processed to estimate how much usage of the server is made by different categories of users and in the event of a breach of security may be used to aid detection.

3. Non-automated collection

Where you are required under this website to provide personal data the uses of this data will be indicated at the point of collection – for example, when requesting a brochure or registering for an event.

4. Third-party access

Your personal data that you have provided will not routinely be sent to other third-parties (unless notified – see 3. above).

5. Cookies

Cookies are small text files that are placed on your device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Our website http://cosic.leeds.ac.uk uses first party cookies which are set by our web server as opposed to a different web server. They are categorised as strictly necessary, which are essential to the operation of the website, and performance cookies which collect anonymous information about the usage of our website. By using our website you agree that we can place these types of cookies on your device.

We do not use cookies to collect personal information about you. Should you wish to restrict or block cookies which are set by our website you can do this through your browser settings. The ‘help’ function within your browser or the manual that comes with your device should tell you how. You may also wish to visit www.aboutcookies.org  which contains comprehensive information on how you can do this on a wide variety of browsers. Please be aware that restricting cookies may impact on the functionality of our website.

The table below explains the cookies we use and why:

Cookie Name Purpose
WordPress

Information:

 

wordpress_ This is set by WordPress to check which plugins and their settings should be active for the user. This is a session cookie and is deleted upon leaving the site.
wordpress_logged_in_ This is set by WordPress to see which user is logged in (if any) and to give the correct site roles to that user. This is a session cookie and is deleted upon leaving the site.
wordpress_test_cookie This is set by WordPress to check whether your browser is accepting cookies. This is a session cookie and is deleted upon leaving the site.
Google Analytics and Google Tag Manager

Information:

__utma This cookie is used to determine unique visitors to the site, and is written upon your first visit to this site from your web browser. The cookie is updated with each page view, and expires 2 years from being set or updated.
__utmb This cookie is used to establish the length of your visit to the site. The cookie is updated with each page view, and expires 30 minutes from being set or updated.
__utmc This cookie is set to enable interoperability with the older version of Google Analytics code known as Urchin. This is a Session cookie which is destroyed when the user closes their browser.
__utmz This cookie stores the type of referral used by you to reach your site, whether via a direct method, a referring link, a website search, or a campaign such as an ad or an email link. It is used to calculate search engine traffic, ad campaigns and page navigation within the site. The cookie is updated with each page view, and expires 6 months from being set or updated.
__utmv This cookie may be set from some pages which are used to track file downloads, or which are used in advertising campaigns. The cookie is updated with each page view, and expires 2 years from being set or updated.
_ga This cookie is asssociated with Google Universal Analytics and is used to distinguish unique users by assigning a randomly generated number as a client identifier. By default it is set to expire after 2 years, although this is customisable by website owners.
_gat This cookie is associated with Google Universal Analytics, and is used to throttle the request rate – limiting the collection of data on high traffic sites. It expires after 1 minute.
_gid This cookie is associated with Google Universal Analytics, and is used to distinguish users. It expires after 24 hours.

6. University Code of Practice

The University’s Data Protection Code of Practice also applies to the use of personal data under this website. The Code can be accessed at http://www.leeds.ac.uk/secretariat/data_protection_code_of_practice.html

7. Changes to this notice

This notice and therefore the ways in which your data may be processed can be changed from time to time. Any changes will only be notified via this web page.

8. Further information and Contact

If you have any queries relating to the privacy statement then please contact us at: foe-webmaster@leeds.ac.uk. If you are dissatisfied with their response please contact the University Webmaster.